6 Tips to make your event successful | Bookanyevent

Event planning is not a kid’s play, it takes a lot of attention and presence of mind. To organize an event, the event planners must come up with alternatives of all the possible things that could go wrong at the event. It is very important to draft a proper skeleton of the event before executing it. The event planners must be very keen to all the tiny details of the event. 

Here are few tips to follow up for successful execution of an event.

1.     Planning –

Make a detailed outline of the event. Write down all the possible things required at the event. Enter every detail like date, venue, budget, resources, equipment, etc. Make them as in a checklist, so that before the event you can cross off the work done from your checklist.

2.     Budget Planning –

Make a specific budget that will help you in the financial blueprint of the event. Make two separate columns for expenses (bookings, printings, speakers, food, and supplies, security, etc.) and revenue (sponsorship, ticket sales, donations, etc.). Maintain a good track of all the expenses as well as revenues. Also, plan ahead because extra expense may come up at the critical time.

3.     Identify the Target Audience –

Based on the purpose of your event, target the relevant group of audience. Suppose if it’s a college event then target youth group and encourage them to take active participation in the event. If it’s an event of cooking competition then target the women from every household in the area to participate in all the fun activities.

4.     Publicity/Marketing –

Once you have determined your target audience then it is time for you to do publicity and marketing for your event. Publicity and Marketing are the two keys for an event to be successful. You can advertise your event online through newsletters, email messages, or can post your event on various websites and offline through hoardings, flyers, handouts, and also spread the news through word-of-mouth.

5.     Make Facilities Available –

Book the event site or venue in advance with plenty of the space for the decided number of guests/crowd. Decide whether the event will be indoor or outdoor and make arrangements accordingly like a stage, podium, electronic equipment, tables and chairs, plenty of water, food and drinks, volunteers to help the audience, parking area, etc.

6.     Take Feedback –

You will know your event is successful when you get a positive response from the audience. So, at the end of the event reach out to every guest/audience and ask them to give feedback about your event. Once the survey is done, you can know what went wrong in your event and what went well. You can always learn from the mistakes and can improve those weak points in your next event.

Always make sure you organize a meaningful event that serves the purpose of the event. Keep in mind the above tips and make your event a huge success. Cheers!